Job advertisement at the Bruno Kreisky Forum for International Dialogue

Administration & Management Assistance

(30h/ week) from mid-November 2025

There is hardly a better place to work when

you want to work in Vienna and internationally at the same time,
You are self-reliant and independent, yet have team spirit,
management and yet your creativity is required,
You want to look after high-ranking Austrian and international guests, committed experts and an interested audience,
You like the combination of administrative, international diplomatic and civil society work and you feel at home in all these worlds.

The Bruno Kreisky Forum for International Dialogue (BKF) is a non-partisan, non-profit association based at Armbrustergasse 15 in Vienna-Döbling, in the former residence of Federal Chancellor Bruno Kreisky. Founded in 1991, the BKF has made a name for itself in Austria and internationally as a think-and-do tank and centre for discussion, dialogue, education and mediation in politics, business, culture and civil society. More than 10,000 people attend our panel discussions, workshops and conferences every year and get involved in our projects - in Austria, Europe and globally.

A long-standing employee retires and we are looking for a new team member from mid-November 2025, who is communicative and motivated, looks after our administration and supports our dedicated team in the following areas:

Areas of responsibility

Assistance to the Secretary General/Management (e.g. coordinating appointments, preparing reports)
Administration management and general office organisation (e.g. mail, telephone, reception, coordination of cross-departmental calendars)
Organisation of cross-divisional internal meetings
Management of the Armbruster villa and garden, as well as the office infrastructure
House rental
Initial technical support for the team (IT, telephone system)
Processing of banking transactions (online banking) and cash management as well as accounting support
Support in event management and in looking after guests and visitors
Onboarding of new employees/interns and monthly monitoring of working hours

We expect

Completed education (e.g. HAK, HLW, HTL)
Very good MS Office skills (Word, Excel, Power Point, Outlook), knowledge of Mailchimp an advantage), technical affinity
Good self-organisation, structured way of working and initiative
Friendly and professional demeanour, helpfulness and discretion
Very good German and good English skills (other languages are welcome!)
Willingness to work flexible hours (evening shifts with time off in lieu)
Professional experience in a comparable position is an advantage

We offer

a varied, responsible area of responsibility and an appreciative working environment
a committed and collegial team, exciting events and contacts with guests from different countries and sectors
a nice workplace in a green area with good transport connections
a monthly salary of € 2,200 gross (€ 1,740 net) for 30 hours per week (overpayment possible depending on professional experience and qualifications)

We welcome all applications regardless of gender, nationality, ethnic origin, religion, disability, age or sexual and gender identity

Please send your application with a letter of motivation and CV to by 13.10.2025 at the latest exclusively by e-mail to kreiskyforum@kreisky-forum.org
Subject: Application for assistance and administration

Job interviews are conducted on an ongoing basis!

Thank you for your interest!